Title: Office & Finance Administrator
Employer: ScribePro Ltd
Salary: £26,000 FTE
About ScribePro
ScribePro is on a mission to enable better care in sports medicine through our leading medical management product, ScribePro Team. Our software supports clinicians, athletes, and organisations across the sporting world; from grassroots clubs to national and international associations.
Built by clinicians, for clinicians, ScribePro Team makes athlete care simple, secure, and fast, whether on the pitch or in the clinic.
We’re a small, ambitious team of ten based in Glasgow. As a startup, we move quickly, collaborate closely, and take pride in what we do. Everyone contributes ideas, takes ownership, and helps shape the direction of our product.
Our hybrid model combines focused remote work with time together in our bright and welcoming city-centre office.
The Role
We’re looking for an Office & Finance Administrator to help keep ScribePro running smoothly day-to-day. This is a varied, hands-on role that sits at the heart of the team, supporting office operations, finance admin and general organisation across the business.
You’ll be responsible for maintaining a well-organised, welcoming working environment (including, ideally, keeping the plants alive), while also supporting key processes such as invoicing, expense tracking and internal coordination.
This role is ideal for someone who enjoys structure, takes pride in the details, and is happy working across a range of responsibilities in a small, collaborative team.
This is a fixed-term maternity cover role, expected to run until August 2027. The role is offered on a part-time basis (2–3 days per week). Mondays are required, with the remaining time structured across the week. We’re open to agreeing the exact working pattern with the successful candidate.
About You
You’re organised, reliable, and proactive, with a strong eye for detail and a willingness to get stuck in. You enjoy keeping things running smoothly behind the scenes and supporting an environment where others can do their best work.
You should have:
Strong organisational and administrative skills
A proactive approach to problem-solving and ownership of tasks
Excellent written and verbal communication
Ability to manage multiple tasks and priorities
Strong IT literacy, particularly with Microsoft Office, Excel and Teams
It would be great if you also have:
Experience in office administration, operations, or finance admin
Familiarity with tools such as SharePoint, HubDoc, Xero or similar systems
Key Responsibilities
Office
Maintain a well-organised, welcoming office environment, including managing supplies and general upkeep
Coordinate office services (e.g. cleaning, maintenance, and utilities)
Manage office equipment, including ordering and tracking
Oversee office organisation, access and safety (keys, systems, etc.)
Act as the main point of contact for building-related issues within the team for onward reporting
Maintain internal systems and documentation (e.g. SharePoint)
Support travel coordination and event logistics
Team Support
Log and track team annual leave
Support onboarding of new employees (equipment, access, setup)
Maintain internal calendars (e.g. birthdays, team events)
Help review and improve internal processes and policies
Finance Administration
Support day-to-day finance operations, including invoicing customers
Manage receipts and expenses with accurate record keeping
Assist with monthly processes (e.g. HubDoc processing)
Support basic finance reporting and cost tracking
Monitor subscriptions and recurring costs
What We Offer
£26,000 FTE salary (pro rata)
35 days holiday (pro rata), inclusive of bank holidays
5% pension contributions
Flexible and hybrid working, to suit your lifestyle
A friendly, collaborative office in central Glasgow
How to Apply
If this sounds like your kind of challenge, please submit the following to people@scribepro.co:
CV
A covering letter answering:
What are you looking for in your next role, and why does ScribePro excite you?
Recruitment Process
We keep things straightforward. Our process usually includes:
Short introductory call
Informal chat with the team to explore how you’d work with us
Accessibility & Inclusion
We want everyone to feel comfortable and supported throughout our recruitment process. If you have accessibility requirements or adjustments, please let us know.