The West Lothian Golf Club - this isn't just another beautiful Scottish golf course. It’s a championship vision, brought to life by a giant of the game, Willie Park Jnr. To understand this club, you have to understand the land. We're at Airngath Hill, above Bo’ness, a spot so ancient that Bronze Age relics have been found in its soil, with staggering views across the Firth of Forth.
Over 50 years ago, the course design evolved to its current 18 holes together with a challenging winter lay-out. This evolution is what makes West Lothian a true hidden gem. Our membership is made up of passionate golfers from all walks of life and age ranges that enjoy the services of a Professional Shop and a wonderful Catering & Bar franchise.
We are seeking a highly organised and efficient Managing Secretary to provide comprehensive administrative support within our office environment. The successful candidate will play a vital role in ensuring smooth daily operations, managing correspondence, and assisting with organisational tasks. This role offers an excellent opportunity for someone with strong office experience and exceptional organisational skills to support the club.
Main responsibilities:
Manage all aspects of the Club’s membership administration, including renewals, new member enquires, payments and general Club administration (emails / phone calls)
Support Course Manager in conjunction with Greens Convenor
Undertake Club Financial Management with support from external accountant together with managing projects or processes to support the club
Manage Club Compliance ( policy management / fire duty holder / operational risk / health & safety)
Manage Bar / Catering Franchise relationship supported by Clubhouse convenor
Manage club marketing, social media presence and communications (internal &external), reporting, and general administration
Essential / Desirable skills
Leadership and good interpersonal / people management skills, good communicator – verbal and written with a flexible approach and a willingness to meet the demands of the position
Sound financial and commercial acumen – good knowledge of accounting / bookkeeping practices plus knowledge of Club’s chosen accounting tool (Intuit / Quikbooks)
Experience of business development and growing revenue streams
Good IT skills – MS Office packages, social media / website content management
Working knowledge of employment law, health and safety legislation and risk management
Appreciation of golf and the expectations \ traditions of a members’ club
Location - The post will be based at West Lothian Golf Club and home working where appropriate.
What We Offer:
Flexible working hours (20 hours per week over 4 days)
A supportive and friendly working environment
Staff benefits and opportunities to engage with the game of golf
A competitive salary reflective of experience between £15,600-£23,920 based on 20 hours per week (FTE based on 40 hour week between £31,200 and £47,840).
Holiday entitlement will be 112 hours per annum
If interested please apply with a covering letter telling us why you’d be an ideal candidate together with your CV to wlgcrecruitment@yahoo.com.
Any question, please also use this email address and include your telephone number so we can call you back)
Closing date 24th April 2026