Student Activities Administrator: Edinburgh Napier Students’ Association (ENSA)

Edinburgh Napier Students’ Association (ENSA) exists to enable students to make the most of their university experience. We do this by representing, supporting and developing Edinburgh Napier students to be successful in their studies; to try out new things; to engage in, and contribute to, university life; to be healthy and happy; to bring about positive change; and to have fun.

We are looking for an organised and customer-focused Student Activities Administrator to work within our Student Engagement Team to support the smooth running of our sports clubs and societies.

Salary: from £22,896 (ENSA Pay Point 7)

Contract: This is a full-time permanent post.

Hours:  35 hours per week (7 hours per day) worked Monday to Friday

Location:  You will be based at ENSA’s main office on the Merchiston Campus with regular travel to the Sighthill Campus and occasional travel to Craiglockhart. Some home working may be allowed with the permission of the line manager and as business needs allow.

Holiday entitlement: 38 days, including 10 days when ENSA offices are closed

Reports to: Head of Student Activities

Key Responsibilities:

Arrange and amend bookings for indoor/outdoor venues and transport to ensure the smooth running of student-led clubs and societies; and keep up-to-date records of bookings

Work with other Associations/Unions to fulfil and maintain the sports club fixture schedule (BUCS/SSS), ensuring all relevant information is submitted accurately and on time by sports clubs

Respond to student and external stakeholder queries in a timely manner

Maintain a system of recording equipment use (e.g. issued / returned) and carry out inventories

Provide support to the Head of Student Activities, the Sabbatical Officers and the wider Student Engagement Team as necessary

The main role and responsibilities may change from time to time and the post holder is required to undertake any additional duties as deemed appropriate.

Learn more about sports and societies at Edinburgh Napier University.

Person Specification:

Education and Qualifications Essential        

  •  HND or equivalent relevant experience

Experience essential

You will have: 

  • Evidence of experience of administrative processes, such as arranging and amending travel and venue bookings, answering emails and phone calls, keeping up-to-date records, and preparing/storing information digitally
  • Experience of college, university or community sport

Experience desirable

  • Experience of sports-related administration

Knowledge - essential

You will have:

  • A general understanding of the student experience in a university or college setting

Skills - essential

You will be able to: 

  • Demonstrate strong IT skills, including using a range of Microsoft Office tools, including Excel and MS Teams
  • Quickly learn and adapt to new IT systems and tools
  • Work and communicate with a diverse range of people from different backgrounds
  • Prioritise work and meet deadlines

Skills desirable

  • Use SharePoint or similar document storage/sharing tools
  • Create digital forms

Attributes - essential

You will be: 

  • Customer-focused
  • A team-worker and reliable contributor
  • Enthusiastic about learning new skills
  • Flexible, adaptable and resilient
  • Calm when faced with tight deadlines
  • Committed to equality and diversity

Eligibility: You must have, at the time of application, the right to work in the UK on an unrestricted basis.

Further information and applications

Closing date:Tuesday 22 April 2025 by 5pm

Interviews:  It is expected that interviews will be held at the Merchiston Campus on 28 and 29 April 2025.

*If you have problems submitting your application to this email address, please contact the main ENSA email at ENSA@napier.ac.uk and you will be contacted. Please DO NOT send your application to the ENSA email account. 

Date published: 13 March 2025
Date updated: 13 March 2025

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