Hours: 16hrs a week
Reporting to: Club Secretary
Place of work: 24 Ravelston Dykes Road, Edinburgh.
Salary: £12,500 - £14,500 depending on experience
Holidays: 33 days pro rata
Closing date: 8 November, 2026
Send your CV to: Clubsecretary@ravelstongolfclub.co.uk
Our golf club is more than just a place to play golf; it's a vibrant community at the heart of our members' social and sporting lives.
We are seeking an organised and enthusiastic Assistant Club Secretary to help deliver an exceptional experience for our members and support the continued success of the club. This varied role combines membership administration, financial administration, competition management and office coordination, providing the opportunity to become involved in many aspects of club life.
Working closely with the Club Secretary, Council Members and Club Sections, you will help ensure the efficient administration of the club, maintain accurate records, support competitions and handicapping activities, and contribute to the high standard of service our members value and enjoy.
The ideal candidate will bring excellent administrative and financial skills, attention to detail and a genuine interest in supporting a busy and successful members' golf club.
What you would be doing
1. Membership Administration
Deliver a welcoming and efficient membership experience, supporting members throughout the year and serving as a helpful point of contact.
Administer annual membership subscriptions, including renewals, invoicing and the maintenance of accurate payment records.
Coordinate the application and onboarding process for prospective new members, helping them feel part of the club from the outset.
Maintain accurate and up-to-date membership records using the club's management systems.
Monitor outstanding subscription payments and support the timely collection of membership income.
Assist members with enquiries relating to memberships, competitions, handicaps and club activities.
Provide administrative support to the Club Secretary, Club Sections and relevant committees, including the preparation of membership data, reports and statistics.
2. Financial Administration
Process membership subscription payments and competition charging.
Manage the invoicing and payment of club events.
Undertake regular bank reconciliations for cash and card.
Prepare and process invoices, receipts and payments.
Manage suppliers’ invoices and payments.
Payroll administration.
Monthly reporting of P&L vs budget with recommendations.
Assist with financial reporting and provide information to the Club Secretary or Treasurer as required.
3. Golf Competitions and Handicapping
Assist with the administration and organisation of mixed club competitions.
When required by the sections, Council or Club Secretary, set up competitions using ClubV1 software and help with queries on how to set-up.
Responsible for ClubV1 system and tee-sheet availability update.
Assist members with competition and handicap-related enquiries.
Maintain members' handicap records in accordance with the World Handicap System (WHS).
4. Clubhouse and Members Management
General supplier management for the daily running of the club.
Monthly rota support for payroll.
Handle enquiries, concerns and complaints sensitively and efficiently.
Maintain a professional and approachable presence within the club office.
Demonstrate a proactive and flexible approach to supporting the wider club operation.
What you bring
Working knowledge and practical experience of Xero accounting software or similar.
Competence in bank reconciliations, cash handling and banking.
Strong understanding of golf competitions.
A sound understanding of the World Handicap System (WHS).
Strong IT skills, including Microsoft Office, particularly Excel, Word and Outlook.
What would be advantageous
Experience administering golf competitions and processing handicap information. Familiarity with golf club competition software and membership platforms, such as ClubV1, Intelligent Golf or similar.
Experience in membership administration, including annual subscriptions and new member applications.
Experience supporting club committees, particularly Membership, Handicap and Competitions Committees.
Knowledge of UK GDPR and good practice in handling membership data.
Who you are
Highly organised, reliable and conscientious.
Comfortable dealing with members face-to-face.
Patient and diplomatic when resolving enquiries.
Accurate and methodical when dealing with financial information.
Proactive, adaptable and willing to take ownership of their responsibilities.
Passionate about delivering a high standard of service to club members.
What we offer
A professional yet relaxed working environment, continuous learning and a strong sense of community. As a members' club, we take pride in creating a welcoming atmosphere for both our members and staff, and we encourage positive working relationships across all areas of club life.
The role is based on 16 hours per week, with flexibility around how those hours are worked. We are open to discussing a working pattern that suits both the successful candidate and the needs of the club, although the hours should be spread across a minimum of three days per week.
As with many roles within a busy golf club, some flexibility is required throughout the year. There may be periods of increased activity, particularly during the annual membership renewal process and the main golfing season.
Occasional weekend working may also be required to support club competitions, major events and member activities.
In addition to joining a friendly and supportive team, the successful candidate will have the opportunity to enjoy the benefits of club membership, including access to tee times and the chance to play and enjoy the course. We believe this helps foster a stronger connection with our members, our club culture and the game itself.
The interview Process
After the closing date, candidates who meet the requirements will be invited to a first interview during the week commencing 23 November.
The shortlisted candidates will then be invited to a second and final interview, ideally on 30 November. This interview might include a task.
Please note that these dates may change depending on interviewer availability.
If you would like to have a confidential conversation before sending your CV, please contact Karla Castro at Clubsecretary@ravelstongolfclub.co.uk